Virtual Posters

Thank you for your interest in presenting a poster at the conference.

We are looking for people who would be interested in creating posters and presenting their latest audio development work or project to attendees and experts in the field.

This includes:

Hosting a Variety of Multimedia Poster Materials which will be embedded in a custom built poster booth in our virtual venue for the entire duration of the event (with or without the presenter present)
A dedicated 30 minute slot at both ADC25 and ADCx Gather 25 to present your poster to attendees through interactive video chat and screen share which will be added to the official ADC schedule
Free online entry to:
- ADCx Gather 25 (26th September) - A single day, free online event for the audio community. Attracts hundreds of dedicated online attendees
- ADC25 (10th - 12th November) - A ticketed three day hybrid event.

All poster presenters will be asked to be available for at least one 30 minute poster session, where there will be an opportunity to present your poster to interested attendees. All posters will be accessible simultaneously allowing attendees to move from one poster to another to see a range of content and engage with the different presenters/authors throughout the session/s. Poster presenters can engage attendees through video chat only or share their screen, slides or other sources into the poster booth for those in attendance to see and/or hear. We recommend keeping any presentation material to around 5-10 minutes at most, to allow for multiple groups of attendees to join at different points throughout the 30 minute session to engage with you and view the embedded materials. Attendees will also be able to view your materials simultaneously whilst you discuss the materials they are viewing.

If your poster is more experiential, then you can simply be on hand to answer any questions attendees might have once they have finished viewing.

You can use the poster booth and time available as you wish to engage attendees regarding your work/poster, but please remember to keep all content educational and non-commercial. Posters are not an opportunity to promote a commercial product or service. Also keep in mind that attendees will be free to move from booth to booth, so consider the way any additional content is structured or presented, to allow for more than one group to enjoy the material.

Overview

Firstly, you will need to create a poster. However, unlike a traditional poster. you can utilise videos, images and/or webpages to create a truly interactive and engaging virtual poster that unlike a physical poster is able to fully demonstrate your project or code.

This opportunity is not just for students or academia. We are seeking a balance between deeply technical posters aimed at experts as well as more accessible posters that may be of interest to students and new developers.

All accepted posters will be presented in the poster room of our virtual venue both for ADCxGather that is running on Friday September 26th and also during the Tuesday and Wednesday of ADC25 which is running 10th-12th November. During the main conference, you will then be given at least one 30 minute slot in the ADC Schedule to present your poster and to answer questions from attendees and you will also have the opportunity to present your poster at ADCxGather as well. Using the Gather Town Video chat proximity system, you are able to present your poster virtually in conjunction with other presenters which allows us to closely replicate a physical poster show. During this session, you will be able to speak to attendees via video chat as well as provide supporting materials for your poster via screenshare.

Why Present At ADCx Gather In Addition To ADC25?

ADCx Gather 25 is a free, online only event that attracts hundreds of dedicated online attendees and therefore can see a significantly greater ratio of attendees to poster presenters than the main ADC25 event (which still sees a large number of attendees, but split across both onsite and online). In addition, you will also be able to interact with these attendees during two dedicated poster sessions that will be part of the ADCx Gather 25 programme. Presenting at both events gives you the greatest opportunity to engage with the largest possible audience

All accepted posters will receive free online entry to ADCx Gather 25 & ADC25 so if you are still interested in presenting a virtual poster, then there is more information below regarding what Gather Town is, how to submit your poster and what to expect during the conference.

What Is Gather Town?

Gather Town is a fully interactive virtual interaction platform, in the style of a retro video game. Users can explore an interactive 2d world through a digital avatar. Users view the space as a 2d top-down map where they can move their character around using keyboard controls. Users can interact with each other through proximity-based video and audio chat, as well as interact with various objects and features within the virtual world.

Your posters will be represented as booths within the ADC virtual venue. More information on how your booth will look and work is provided as part of these instructions

Please consider checking out the demo/walkthrough for Gather Town: https://gather.town/app/or0cpnyelVu9M6SI/Live%20Walkthrough

How Do Posters Work?

Poster presenters will be given a booth in Gather Town which will look similar to the following:

Objects

In your booth, you can have up to 4 different types of objects depending on what type of material you are submitting.

Image

With images you can:

Submit a traditional image style poster or slide of information (or a link to an image), in a similar style to this example.
Submit a photo or graphic that is used to support other objects in your booth

All image objects will be represented as Posters in your booth. When the user interacts with the poster, they will then see the full-sized version of your image.

Document

With documents you can:

Submit a Google Slides presentation that attendees can then look through.
Provide a link to a published Google Docs Document or a link to a PDF in Dropbox/Google Drive that attendees can read through

Any document objects will be represented either as Posters or Documents depending on what is submitted. When the user interacts with the poster/document, it will then load your slideshow/document for the attendee to read through.

Video

With videos you can:

Record and provide a link to your own video (Must be a link as there is no facility to upload video files in Gather Town)
Submit a link to an existing YouTube/Vimeo video that supports your material.

All videos will be represented through a TV. Attendees then interact with the TV to watch the video.

Audio

With audio you can:

Record and provide a link to your own audio file (Must be a link as there is no facility to upload audio files in Gather Town)
Submit a link to an existing Soundcloud audio track/playlist.

All audio objects will be represented as a grammarphone. Attendees can hear the audio by interacting with a gramophone object.

Website

Finally with website objects you can:

Submit a link to a Google Form or another form to allow attendees to complete a survey
Submit a link to another website that supports your material

However, unlike other objects, you can also make your own website which offers the following advantages:

It allows you to serve text, images, videos, and documents without needing multiple different objects in your booth
You can link to other web pages, websites and materials from within the website object

All websites will be represented in the booth as computer objects. Attendees interact with the computer object which then loads the website which they can then use in the same way as a normal website

Please note though all websites (including any other websites you link to from within the website object) must use https:// and must be embeddable (which can be tested at https://iframetester.com/)

How Many Objects Can I Have In My Booth?

You can have up to four different objects in your booth as long as they are all relevant to the subject matter of your poster. However, what type of objects these are is entirely up to you. So you may:

Have four of the same type of object (so four different images or four different videos)
Have a mixture of two or three different objects (so perhaps a webpage, but with then two videos and an image to support it)
Have four different types of objects (so a webpage, a video, a document and an image)

Or you could choose just to have your own website as one object that would then be capable of representing all of the other images, video/audio and document that you would otherwise need to submit.

We would generally recommend submitting 3-4 different objects UNLESS they can all be represented in a single website object

What Can I Present In My Poster?

In terms of subject matter for your poster, we are seeking a balance between deeply technical posters aimed at experts as well as more accessible posters that may be of interest to students and new developers.
Topics for posters can include, but are not limited, to:

Digital Signal Processing
Audio synthesis and analysis
Music technology, DAWs, audio plug-ins
Game audio
3D and VR/AR audio
Creative coding
Other applications of audio programming (e.g. telecommunications, multimedia, medicine, biology)
Design and evaluation of audio software and hardware systems
Programming languages used for audio development (e.g. C++, Rust, Python)
Software development tools, techniques, and processes
Performance, optimisation, and parallelisation
Audio development on mobile platforms
Embedded, Linux, and bare metal audio programming
Low-latency and real-time programming
Best practices in audio programming
Testing and QA
Educational approaches and tools for audio and DSP programming
Planning and navigating a career as an audio developer

Please remember to keep all content educational and non-commercial. Posters are not an opportunity to promote a commercial product or service.

How Do I Present The Booth?

While attendees will be able to access your poster at any time during the conference, attendees find it much more engaging when the author of the poster is available to discuss and answer questions.

As such, we ask when making your poster application to indicate all times that you would be available to present your poster. We will then publish these times both on the ADC Schedule and on your booth in Gather Town. If you are not available during the times specified then that is fine but please fill out the form to indicate this.

Then at the times that you indicated, you will be expected to attend your booths and discuss your material with any attendees who come to your booth. To do this, you will need to:

Connect to Gather Town
Go to your booth and enter the private conversation space of your booth. You will probably want to stand to the side of your object(s).
Turn on your microphone and webcam

How Do I Apply?

Next you will need to fill out our online application form.

Apply

Please note the following:

ADCx Gather 25

The initial deadline for applications is Monday 1st September. While we will still take applications after that date, they will not be allowed to present their poster at ADCx Gather.
All Poster material is then expected to be received by Monday 8th September
Finally you are expected to check your poster in Gather Town before the ADCxGather Event starts on the 26th September

Even if you are not going to be available to attend ADCx Gather 25 on the 26th September, we still recommend submitting a poster as we can still show it in the poster room even if you are unable to attend a poster session.

ADC25

If you are not able to make your poster in time for ADCx Gather 25, then for ADC25...

The initial deadline for applications is Friday 3rd October.
All Poster material is then expected to be received by Friday 10th October
- Anyone who submits a poster for ADCx Gather is also welcome to submit an update to their poster by this date.
Finally you are expected to check your poster in Gather Town before the ADC25 Conference starts on the 10th November